What is a online GANTT chart creator and what are its advantages?
Why worry about the advantages of a online GANTT Chart? One of the biggest elements that you need to have together when you are managing a project at work is organization. Thankfully, there are many infrastructures in place that you can use to organize projects and schedule it so that you can see the progress of the smaller projects that you have within bigger, overarching picture of the project you are working on.
Today we are going to be discussing some of the critical advantages of using a Gantt Chart creator to craft a chart to organize your project schedule and prioritize what elements need to be completed in your project, and even when they need to be completed by.
One of the greatest aspects of a online Gantt Chart is that it is a simple bar graph that is easy for anyone to read and interpret. This particular bar chart gives you a time overview of the entire project that you are working on, and gets into detail of when each element of the project needs to be started, and when you are planning on finishing it. It gives you the ability to
– Chart the timeline that it is going to take for each project element to be completed
– Exactly when each element of the project is going to start and finish
– Provide an overview of all of the elements in the project, and prioritize them in order of which elements are the most important and which need to be completed soonest
Today, we are going to be taking a look at some of the benefits and advantages of using a Gantt Chart creator in project management.
The Gantt management system was developed by Henry Gantt in the early 1900’s to illustrate the schedule of a project. Since then Gantt charts have been widely accepted as a mainstream project scheduling display. In the 1980’s, desktop applications and software were added to the computer, making it a genuine Gantt chart creator. Now, there are many online based web Gantt chart creators that you can use to create a chart to schedule and manage your project.
Critical path identification (what the most important tasks in the project are)
If you take a look at an example of online Gantt Chart, you will notice a bar that is filled in red, which is to identify the critical path. The critical path indicates the tasks that are the most important to the completion of the project.
Having an idea of what the most critical tasks are in the project are absolutely essential for making sure that you have a timeline for all of the critical pieces of the entire project are arguably the most essential thing that a Gantt chart can provide.
Of course, the black colored line on the bar chart is for tasks that are important, but less crucial in nature than the mission critical tasks that are indicated by the critical path.
Dependency management (Know what to get ready next or what needs to be ready before something else can start)
Have a flow of dependency that one task has upon another task is another essential piece of a online Gantt chart. The online Gantt chart is an excellent indicator of the essential ordering and sequencing of tasks and gives you an order that you need to complete them in.
Since many times, subsequent tasks within a project are dependent on the completion of a previous project element or group of project elements, it helps to have a visual of the objectives that need to be completed before you can move onto the next task in the entire process.
If you observe a online Gantt chart example, you will notice that many of the bars on the chart overlap on different areas of the chart to show the process of completing on objective, and how that affects the completion of the elements following or related to that one. The Gantt chart creators even provide charts with a shading system that shows the percentage of a particular element’s completion, so that on any given day over the course of the project, the project manager and the team can see a virtual, live representation of how close an element of the project (or the project itself) is to completion.
One of the most advantageous parts of using a online Gantt chart creator in project management, is the table that you use in the beginning to lay out your project. Think of it as the formula for creating the chart. What this chart gives you, is each activity that exists within the project, labeled A through G. It is important that you put the most important tasks that are the building blocks of other, future tasks, in the earlier letters of the alphabet. The first column on your chart will be the letter labelings for the tasks in your project.
The next column of the chart that you will fill out with the online Gantt chart creator, is the predecessors or prerequisite tasks that need to be done in order for the next tasks to be completed.
For instance, let’s say that task A and B are some of your most critical tasks that absolutely need to be done first before anything else can be completed. They have no prerequisite tasks that need to be completed before you complete the, so you are probably going to want to prioritize their completion.
Let’s say that A and B have to be done before C needs to be completed and C, and that the only prerequisite to getting D finished is making sure that B is complete. You can begin to see how this chart would be helpful in mapping out your projects and tasks for what order you need to complete them in, so that you don’t hit any roadblocks over the course of the project.
Time Estimates and Figuring Expected Time
The next thing that you are going to need to do in filling out your table for your Gantt chart, is estimating the amount of time that you think you and your team (or teams) will need to complete each task that is involved in the project.
The issue when it comes to planning timelines and deadlines is that work can usually take a lot longer, and sometimes take a lot shorter than you expect it to. So how do you account for the difference in the best outcome scenario with the fastest completion rate, and the worst possible outcome scenario with the longest completion rate.
What’s nice about the Gantt chart creator is that chart’s accounts for three different task time estimates that you can use to configure an average amount of time that you can expect that each task in the project will take. So the next columns that you are going to be filling out in your online Gantt chart table are
– The optimistic amount of time that it will take to complete a task or one of the project elements.
– The normal amount of time that it will take to complete a task or one of the project elements.
– The pessimistic amount of time that it will take to complete a task or one of the project elements.
What you will find is that there may be a massive discrepancy between the most optimistic time that you could complete a task and the most pessimistic time that it takes to complete your task. The good news is that you can use the average of the three timelines to figure the average amount of time is will take to get that element of the project complete.
So for instance, let’s say that the estimated times of completion for task A are
– Most optimistic: 3 weeks
– Average amount of time: 6 weeks
– Most pessimistic amount of time: 8 weeks
Therefore, the expected time that you will finish this task in is about 5.66 weeks. You can use this same formula to get the expected amount of time that it will take to complete each task. You can even create three different online Gantt charts if you need to based on all three of these scenarios from most optimistic to most pessimistic.
Resource scheduling, workload management.
One of the biggest keys of project management that leads to the successful completion of a project is having good communication. You always need to be sure that your team has a clear understanding of the tasks that they have to complete and when they need to complete them by. Use your project management prowess and the Gantt chart creator to evenly distribute the workload so that you can make sure that no single team or team member is over encumbered with more work than they can handle.
See what’s coming up next.
One of the greatest aspects of having a online Gantt chart creator for your project management, is that it gives you a quick visual reference for what is coming up next in your project. You can simply take a look at your online Gantt chart at any time and you should be able to quickly identify what element is coming up next in the pipeline.
See what’s past due and not completed.
This charting system also allows you to easily see what tasks are past due or not completed. Then you can easily do everything in your power in terms of redistributing your efforts to accomplish the incomplete tasks.